Funds have been allocated to your workshop for the purposes outlined in your proposed budget and/or as specified in the letter stating the amount available to you. You may not exceed this amount, nor may you commit funds for expenditures not described in your budget. Workshop coordinators are responsible for recording and tracking their budgets each quarter. You may request an up-to-date report of your workshop’s account from CAS to be checked against your own records. In addition, you may pick up a record of your budget at the beginning of each quarter. Expenses that will be covered include:
- honoraria and travel for speakers
- food expenses
Your budget allocation is for the Autumn through Spring Quarters of the 2012-2013 academic year. Workshops may not incur expenses after the end of spring quarter. All requests for payments of honoraria and travel expenses, hotel bills, etc., must be submitted to the Council office by June 7, 2013, in order to meet the Comptroller’s accounting deadline for the end of the fiscal year.
Any expenses submitted after the June 7, 2013 deadline will be paid out of the next year’s award amount unless prior arrangements are made and approved by our office. It is important to plan your workshop activities accordingly. Exceptions will be made only if absolutely necessary. Please plan to submit your receipts by the final deadline.